Privacy Policy

Last updated: 13 July 2026

Settlers After Dark is a board-game-night companion app made by ScoutIQ LLC. This policy explains exactly what the app collects, why it needs it, and how to get rid of it.

What we collect

Account information

• Your phone number. Signing in uses a one-time SMS code, so we need your number to send it and to identify your account. It is handled by Firebase Authentication (Google).
• Your display name, and any per-group nickname you choose.
• A profile photo — optional. If you add one, the app asks permission to use your camera or photo library, and the image is stored in Firebase Storage. You can remove it at any time.

Your game data

• The game nights you belong to, who else is in them, and your role (owner, admin, member).
• Games you log: the game played, the date, who played, scores, placements, teams and roles, plus any notes you add.
• Values the app derives from the above — rankings, skill ratings, achievements, and statistics.

Information about guests

A game-night organizer can add guest players — people who don't use the app — so their results can be recorded. This stores the guest's name in that game night, where the other members can see it, the same way they see the name of anyone they play with.

A guest's phone number is optional, and is used only to send them an invite to claim their own account. It is not stored alongside the guest's name: it is held separately, where the other members of the game night cannot read it. Only the organizers (owners and admins) can see or change it, and only through the app.

If you contact us or ask to join the beta

This website has a contact form and a beta-tester request form. If you use one, we store:

• the email address you give us, plus your name, message, and phone platform if you include them;
• your IP address and browser user-agent — used only to block spam and abuse of the form.

We use this to reply to you and, if you asked, to send you a beta invite via Apple TestFlight or Google Play. We won't add you to a marketing list, and we won't email you about anything else. Ask us and we'll delete it.

These forms are the only part of this website that collects anything. Just reading the site collects nothing — there are no cookies, and no analytics.

What we don't collect

• No advertising, and no ad networks.
• No analytics or tracking SDKs — we don't follow you around other apps or websites.
• No location data.
• No contacts. The app never reads your address book.
• We never sell or rent your data. There is no one to sell it to; this isn't that kind of app.

Who can see your data

Your game results are visible to the members of the game nights you belong to — that's the entire point of the app. They can see your name, photo, and the games you've played with them.

Of your profile, other members can see only your name, profile photo, avatar colour, pronouns and tagline. Your phone number, date of birth and email address are not visible to them — those are readable only by you, and by the app's own server code where it needs them (for example, to sign you in or to link you to a guest record someone created for you).

With one exception, described next, nothing is public. People outside your game nights cannot see your data, and security rules on our database enforce that.

Public league standings

A league can choose to publish its standings table at a public web address like settlers-after-dark.com/l/your-league. This is off by default and only a league's owners or admins can turn it on.

When it is on, the page shows each player by first name and last initial — “Sam R.” — together with their points, their win-loss record and how many nights they have played. It also shows the league's name, its venue and when the next night is.

The page never shows your full surname, your phone number, your email, your photo, your account, or the result of any individual game. There is no way to get from the page back to your account.

You can ask not to be named. Any player can be listed as “Player” instead, keeping their place and their points in the table without their name appearing. Ask whoever runs your league to set that on the Roster tab, or contact us and we will.

Where your data lives

The app runs on Google Firebase (Authentication, Cloud Firestore, Cloud Storage, and Cloud Functions). Your data is stored on Google's servers in the United States and is encrypted in transit. Google processes it on our behalf as a service provider — see Firebase's privacy documentation.

To verify sign-in, Firebase may use Apple Push Notification service (on iOS) or Google Play Services (on Android). This is what confirms the request came from a real copy of the app.

Deleting your account

You can delete your account and personal data from inside the app at any time: Profile → Delete account. It's permanent and it isn't reversible.

When you delete your account:

• Your profile, photo, and phone number are removed.
• Game nights where you were the only member are deleted entirely, including their game history.
• In game nights with other people, the shared game records stay — otherwise we'd be destroying your friends' history too — but your identity is stripped from them and your name is replaced with "Deleted player."
• Your rankings and skill data are deleted.

Full instructions, including how to request deletion by email, are on the Delete account page.

How long we keep things

We keep your data for as long as your account exists. Delete your account and it's removed, as described above. We don't keep backups of deleted accounts for marketing or resale, because we don't do either.

Children

Settlers After Dark isn't intended for children under 13, and we don't knowingly collect information from them. If you believe a child has given us information, contact us and we'll delete it.

Your rights

Depending on where you live (for example, under the GDPR or the CCPA), you may have the right to access, correct, export, or delete your personal data, and to object to how it's processed. The app already lets you edit your profile and delete your account outright. For anything else, get in touch and we'll sort it out.

Changes to this policy

If we change this policy we'll update the date at the top of this page. If the change is significant, we'll tell you in the app.

Contact

Questions about privacy, or want your data removed? Email scoutiq12@gmail.com.

ScoutIQ LLC